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Europe: +31 20899 1756

info@ancillare.com

Paralegal

Paralegal

US Remote-Based / East Coast
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Overview

We are seeing a Paralegal to join our team to provide support by gathering, organizing and preparing various documents and files. They may also regularly meet with internal team members, clients or other legal professionals to gather details and fact check information for contracts. In this confidential role taking direction from In House Counsel, the paralegal assists with contracts, human resources, and other legal administrative duties including coordinating deliveries of important legal documents.

Responsibilities

  • Organizing and archiving documents related to contracts and company legal dealings.
  • Drafting legal documents.
  • Conducting research and fact findings.
  • Assisting in creation and maintenance of a compliance program,
  • Maintaining details and follow up of outstanding work and timelines required to complete contracts.
  • Provides administrative assistance to HR & TA with onboarding of new hires.
  • Provides administrative assistance to HR & Training with training initiatives.
  • Provides administrative assistance as may be required for employee offboarding & record-keeping.
  • Preparing reports for In House Counsel as needed.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Participate and work on projects as may be assigned.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
  • Participate and contribute positively to process improvement initiatives.
  • Travel as may be required.
  • Perform other duties as assigned.

Qualifications

  • Certification or associate degree in paralegal studies required, Bachelor’s degree preferred.
  • A minimum experience of two years in a paralegal role.
  • Investigative mind and strong research skills.
  • Working knowledge legal database software.
  • Experience in preparing legal reports and contracts.
  • Current Notary Public or willing to successfully complete notary public requirements.
  • Excellent communication and time management skills.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Ability to partner and successfully gain collaboration across all levels of the organization.
  • Must be detail oriented and organized with strong analytical and problem-solving skills.
  • Confidential nature and ability.
  • Highly organized with the ability to meet changing demands.
  • Proficient in the use of lap-top computer and software systems including Microsoft Office.
  • Ability to effectively work both strategically and tactically, and independently as well as in a team effort.
  • Strong leadership skills with a professional presence and demeanor to champion the organization.

Senior Procurement Manager

Senior Procurement Manager

US Remote-Based / East Coast
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Overview

We are seeking a Senior Procurement Manager to join our team to manage and lead the Procurement team responsible for the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management, and oversee PO execution and required ERP activity.

Responsibilities

  • Effectively lead, supervise, coach, mentor, train, and evaluate performance of team members assigned, identifying performance gaps and recommending development opportunities as may be required.
  • As a senior point of contact in support of procurement, act as liaison between internal team members as may be required.
  • Provide guidance and support for all product details and specifications as required by the organization.
  • In collaboration with Director, Strategic Supplier Management develop and deploy and evaluate monthly metrics (KPIs) for procurement team.
  • Create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
  • Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
  • Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance. Ensure that supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
  • Ensure that the appropriate contingency and remediation plans are in place for supply plans. Categorize the ancillary supply as high/medium/low risk per established guidelines.
  • Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
  • Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
  • Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
  • Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
  • Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
  • Maintain familiarity and compliance with all relevant company policies and procedures.
  • Travel less than 20%.
  • Other duties as may be assigned.

Qualifications

  • Five years of procurement experience in lab supplies and/or clinical supplies required.
  • Bachelor’s degree required or MBA preferred.

Requirements

  • Ability to effectively read, write, speak, and understand English.
  • Must be detail oriented and organized.
  • Ability to effectively work with tight deadlines.
  • Proficient in Microsoft Excel, PowerPoint, Word and project software.
  • Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
  • Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
  • Collaborative mindset and aptitude to embrace change.
  • Ability and desire to effectively work with and collaborate with employees at all levels of the organization.

Supply Chain Specialist

Supply Chain Specialist

US Remote-Based / East Coast
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Overview

We are seeking a Supply Chain Specialist to join our team to manage sourcing and procuring of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities, and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities

  • Prepare supply plans for client ancillary product/s.
  • Assist the Procurement Team with sourcing, vendor negotiations, and product details.
  • Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
  • Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
  • Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
  • Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to Senior Manager, Procurement.
  • In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
  • Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
  • Ensure appropriate contingency and remediation plans are in place for supply plans.
  • Coordinate with Clinical Operations Team to review supply chain strategy.
  • Work with Vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
  • Provide Logistics with the appropriate information to quote freight and update as may be required.
  • Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
  • Conduct internal analysis and inspections on opportunities to ensure accuracy.
  • Maintain familiarity and compliance with relevant company policies and procedures.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Demonstrate and drive the Ancillare mission, values, and strategy.
  • Participate and contribute positively to process improvement initiatives.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
  • Minimum of one year of experience in procurement and/or supply chain management required.
  • Project management or clinical supply training preferred.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
  • Proven ability to understand the clinical supply chain process.
  • Strong analytical skills, problem-solving techniques, organized and detail oriented.
  • Working knowledge and understanding of costs associated with product supply and fulfillment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated Project Management skills.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
  • Ability to travel internationally.
  • Flexibility to work under pressure while maintaining a professional demeanor.

Expeditor, Clinical Operations

Expeditor, Clinical Operations

US Remote-Based / East Coast
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Overview

Assist a project team. Interface directly with internal and external teams to support clinical supply operations and processes. Work effectively in a team environment to manage flow of products to global clinical trial locations. Perform all functions according to company SOPs and strategic direction.

Responsibilities

  • Work in a collaborative style to successfully support the full scope of work for the project/s.
  • Effectively assist in all functional areas of the project as needed to ensure timely completion including supply, resupply, and disposition of study supplies as directed as a member of the Ancillare Professional Team (APT).
  • Interface regularly with internal stakeholders and external study teams, responding to inquiries and bringing resolve to areas of concern.
  • Update and monitor all aspects of each project in company system including storage and shipment of materials. Maintain and execute accurate and timely reports, while disseminating accurate communication to internal and external parties.
  • Maintain study tracker/s, project management study reports, management of inventory, documentation/meeting minutes, and oversight of purchases and orders.
  • Serve as customer service liaison to support relationships between the organization and customer to communicate all relevant information including recommendations, requirements, and progress of project.
  • Manage and provide regular status reports to Ancillare Professional Team (APT).
  • Facilitate completion of action items for the project/s and provide immediate escalation of potential risks Ability and desire to work a project to completion meeting and or exceeding timeline deliverables within the defined scope of work.
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to the job.
  • Ability to work successfully individually or in a team.
  • Demonstrate and drive the Ancillare mission, values and strategy.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree preferred, will consider equivalent work experience in lieu of degree.
  • Prior customer relations experience in product/service provider related experience, project management, or management/supervisory experience preferred.
  • Prior working experience in supply chain, clinical/ancillary supply, or pharmaceutical industry is highly desirable.

Requirements

  • Ability to effectively communicate in English verbally and written.
  • Proven ability to successfully work independently or take direction as part of a team.
  • Ability to multitask and successfully manage multiple projects simultaneously.
  • Flexibility to effectively work on time sensitive projects while maintaining a professional demeanor.
  • Excellent time management skills, detail oriented and organized.
  • Ability to prioritize, meet demanding deadlines, and deliver quality work output within tight time frames.
  • Ability to effectively work collaboratively across diverse groups with both internal and external stakeholders and business partners.
  • Self –motivated, confident and results oriented with rigor to strictly adhere to company SOP’s and regulatory compliance.
  • Must possess demonstrated Microsoft Office skills; Word, Excel, Outlook and Power Point.
  • Must have a track record of dependability, consistency & reliability.

Procurement Manager

Procurement Manager

US Remote-Based / East Coast
Apply Now

Overview

We are seeking a Procurement Manager to join our team to manage the sourcing of clinical and ancillary supplies for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide analysis including strategic analysis and insight into suppliers and markets, prepare clinical supply plans in support of new and revised study opportunities, participate in negotiation strategies, conduct RFPs, RFQs and quotation analysis, cost modeling and supplier management, and oversee PO execution and required ERP activity.

Responsibilities

  • Create and execute RFPs and RFQs. Build supply plans together with subsequent structured information analysis and business requirements.
  • Conduct detailed supplier and supply market analysis looking at facts, trends, and data analysis. Execute continuous learning and product awareness programs for procurement and project management colleagues. Steward a repository of specification templates to assist in defining supply requirements.
  • Ensure that appropriate supplier agreements and relationships have appropriate KPI’s and metrics to achieve a win-win relationship. Monitor, report, manage and continuously improve supplier performance. Ensure that supplier qualification criteria are being met. Coordinate Return Good Authorization activity.
  • Ensure that the appropriate contingency and remediation plans are in place for supply plans. Categorize the ancillary supply as high/medium/low risk per established guidelines.
  • Be an active member on one or more sourcing teams utilizing the above essential functions in a spirit of continuous improvement to drive assurance and quality of supply, service, cost and innovation.
  • Manage, capture and report savings per the Ancillare global procurement savings handbook and customer requirements.
  • Work with procurement specialists to ensure the company funds are expended for clinical supplies in compliance with the corporate grant of authority table and in conjunction with approved supply plans.
  • Ensure customer satisfaction by developing strong collaboration and trust with internal stakeholders, customers and suppliers.
  • Enhance the department and organization by accepting ownership for accomplishing new and different opportunities in the spirit of continuous improvement.
  • Maintain familiarity and compliance with all relevant company policies and procedures.
  • Other duties as may be assigned.

Qualifications

  • Three to five years of procurement experience in lab supplies and/or clinical supplies required.
  • Bachelor’s degree required or equivalent work experience.

Requirements

  • Ability to effectively read, write, speak, and understand English.
  • Must be detail oriented and organized.
  • Ability to effectively work with tight deadlines.
  • Proficient in Microsoft Excel, PowerPoint, Word and project software.
  • Demonstrated high degree of flexibility and adaptability to deal with ambiguous and dynamic situations.
  • Demonstrated working knowledge of total sourcing spectrum from need identification to contract execution, including stakeholder and supplier management.
  • Collaborative mindset and aptitude to embrace change.
  • Ability and desire to effectively work with and collaborate with employees at all levels of the organization.