Ancillare
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Executive Administrative Assistant

Jan 29, 2024

Executive Administrative Assistant

Hybrid - Horsham, PA
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Overview

The Executive Assistant provides timely and effective professional support
including administrative to the Executive Suite Leaders, enhancing executive’s
effectiveness.

Responsibilities:

  • Highly skilled professional providing a wide range of support including
    exceptional administrative and clerical support to Executive Suite Leadership.
  • Produces information by transcribing, formatting, inputting, editing,
    retrieving, copying, and transmitting text, data, and graphics. Prepares
    reports by collecting and analyzing information.
  • Maintains executive’s appointment schedule by planning and scheduling
    meetings, conferences, teleconferences, and travel.
  • Welcomes guests and sponsors by greeting them, in person or on the
    telephone, answering or directing inquiries.
  • Maintains confidence and protects operations by keeping information
    confidential.
  • Provide administrative support to HR as may be needed.
  • Maintains professional and technical knowledge by attending educational
    workshops; reviewing professional publications; establishing personal
    networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Ability and desire to work a project to completion meeting and or exceeding
    timeline deliverables.
  • Demonstrate and drive the Ancillare mission, values, and strategy.
  • Participate and contribute positively to process improvement initiatives.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree preferred, will consider equivalent work experience in place of degree.
  • 5+ years’ prior administrative support reflecting increasing responsibility.

Requirements

  • Ability to effectively communicate in English verbally and written.
  • Proven ability to successfully work independently or take direction as part of a team.
  • Professional writing and presentation skills.
  • Ability to manage travel logistics. 
  • Flexibility to effectively work on time-sensitive projects while maintaining a professional demeanor.
  • Ability to prioritize, meet demanding deadlines, and deliver quality work output within tight time frames.
  • Proven experience as an executive administrative assistant, senior executive
    assistant, or in other secretarial positions.
  • Exemplary planning and time management skills.
  • Ability to maintain confidentiality in all aspects of the position.
  • Full comprehension of office management systems and procedures with an
    excellent knowledge of MS Office.
  • Must have a track record of dependability, consistency, and reliability
I'm Interested