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info@ancillare.com

Supply Chain Specialist

US Remote-Based / East Coast
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Overview

We are seeking a Supply Chain Specialist to join our team to manage sourcing and procuring of ancillary supplies and equipment for worldwide clinical trials for global pharmaceutical and biotechnology companies, as well as medical and contract research organizations. This role will provide strategic analysis and insight into supplier markets, prepare clinical supply plans in support of new and revised study opportunities, and participate in negotiation strategies, quotations, and sourcing strategies.

Responsibilities

  • Prepare supply plans for client ancillary product/s.
  • Assist the Procurement Team with sourcing, vendor negotiations, and product details.
  • Point-of-contact in managing the overall purchase order process; including but not limited to receipt of review of purchase requisitions in compliance with the Ancillare approved supplier list, individual study supply plans and corporate Grant of Authority.
  • Place purchase orders with suppliers including the coordination of any necessary proforma invoices and internal client invoicing documents required at time of PO placements as may be required.
  • Request batch specific documentation and certifications required from supplier based on immediate and eventual shipping/distribution needs.
  • Respond timely to accounting inquiries regarding vendor invoices. Escalating known or discovered issues to Senior Manager, Procurement.
  • In partnership with Finance locate and provide required missing internal documentation to facilitate timely payment process.
  • Actively and effectively assist the Procurement Team by attending strategy meetings to drive and improve the quality of the supply, service, cost, and innovation.
  • Ensure appropriate contingency and remediation plans are in place for supply plans.
  • Coordinate with Clinical Operations Team to review supply chain strategy.
  • Work with Vendors to build a repository of product information, pricing, terms, certificates, and safety reports.
  • Provide Logistics with the appropriate information to quote freight and update as may be required.
  • Inspect product ids to ensure proper completion and detailed information are present in all mandatory fields.
  • Conduct internal analysis and inspections on opportunities to ensure accuracy.
  • Maintain familiarity and compliance with relevant company policies and procedures.
  • Ability and desire to work a project to completion meeting and or exceeding timeline deliverables.
  • Demonstrate and drive the Ancillare mission, values, and strategy.
  • Participate and contribute positively to process improvement initiatives.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree in Supply Chain or related field required, may consider equivalent work experience.
  • Minimum of one year of experience in procurement and/or supply chain management required.
  • Project management or clinical supply training preferred.

Requirements

  • Ability to effectively communicate in English both written and verbal.
  • Ability to effectively partner and successfully influence and gain collaboration across all levels of the organization.
  • Proven ability to understand the clinical supply chain process.
  • Strong analytical skills, problem-solving techniques, organized and detail oriented.
  • Working knowledge and understanding of costs associated with product supply and fulfillment.
  • Rigor to adhere to SOPs and regulatory compliances.
  • Demonstrated Project Management skills.
  • Ability to effectively use Microsoft Office Suite to capture and present information.
  • Results oriented and self-motivated with a demonstrated ability to multitask under tight guidelines and timeframes.
  • Ability to travel internationally.
  • Flexibility to work under pressure while maintaining a professional demeanor.